Shared Services Manager | $100k Base + Bonus | PE Backed Company Seeking Process Driven Leader!

Location: Tampa Florida,Heavily Hybrid

Are you energized by building structure out of chaos and scaling processes in a high growth, private equity backed environment? This is an opportunity to take ownership of centralizing and optimizing Accounts Payable and Payroll operations across a rapidly expanding multi location services organization. Reporting directly to a highly respected CFO, you’ll play a critical role in implementing workflows, establishing consistency, integrating systems, and helping shape the shared services model as the company grows through acquisition.

The ideal candidate excels in environments where autonomy is essential, communication is key, and process improvement is a daily practice. If you thrive when creating order, influencing stakeholders, and driving operational discipline across dispersed teams, this role offers the chance to make a meaningful impact. As the organization scales, your work will directly support future acquisitions, system integrations, and shared services expansion.

Responsibilities:

• Lead the centralization and rollout of shared services across AP and Payroll for multi state operations
  • Oversee Shared Services AP, including daily coding, credit card activity, and maintaining current financials
  • Support AP workflows across ServiceTitan, Sage Intacct, and Ramp, while integrating Midwest entities currently on QuickBooks
  • Define and enforce approval workflows related to inventory purchasing and vendor payments
  • Serve as system owner for Ramp, optimizing the integration with Sage Intacct to improve visibility and expense recognition
  • Oversee Shared Services Payroll, ensuring accurate setup of earnings, departments, and commissions in Paycor
  • Establish scalable processes that ensure accuracy, timeliness, and internal control strength
  • Identify risk areas and implement appropriate workflow and policy enhancements
  • Provide meaningful insights and trend analysis to leadership regarding spend and expense management
  • Work closely with the CFO and Regional Controllers, adapting communication style based on audience
  • Operate with autonomy—making decisions independently while escalating only when necessary
  • Support growth initiatives including acquisitions, onboarding new locations, and system integrations
  • Contribute to ongoing shared services evolution in a dynamic, unstructured PE backed environment

Requirements:

• Strong experience in Accounts Payable; Payroll experience preferred but not required
  • Proven track record of implementing and improving processes in a dynamic environment
  • Prior experience in PE backed, acquisitive, or high growth organizations strongly preferred
  • Ability to work across multiple systems: Sage Intacct, ServiceTitan, Paycor, Ramp, and QuickBooks
  • Strong communication skills — must be comfortable picking up the phone, aligning expectations, and running point on process rollout
  • Confident, assertive, and capable of influencing stakeholders at varying levels of sophistication
  • Comfortable working in an unstructured environment with busier cycles (45–50 hours during acquisitions)
  • Demonstrated autonomy, problem solving ability, and ownership mindset
  • Ability to support multi state operations in a remote capacity
  • Background check required at offer (no drug test)

Why You’ll Love Working Here:

• High-impact role reporting directly to a respected, experienced CFO
  • Ability to build and scale shared services from the ground up
  • PE backed growth environment with rapid expansion and acquisition activity
  • Fully remote flexibility with the potential for future hybrid work in the Tampa area
  • Collaborative leadership team that values transparency and operational excellence
  • Competitive compensation, bonus potential, and strong benefits (health, vision, dental, safe harbor 401k)
  • Opportunity to influence processes, systems, and infrastructure during a pivotal stage of company growth