Administrative Tax Support Specialist (Tax filing experience required) | $55k - $90k commensurate with experience

Tampa, FL (In Office)

Step into a professional, boutique office environment where your organizational strengths will directly support high level client service. This role combines administrative support with specialized coordination related to important annual deadlines, offering meaningful exposure to seasoned professionals. You’ll work closely with leaders across the firm to ensure documents, schedules, and communications flow smoothly throughout the year. The environment is quiet, focused, and team oriented, making it ideal for someone who thrives in structured, detail driven work. You’ll have significant responsibility in managing due dates, organizing high volume documentation, and supporting client communications. The role requires a proactive individual who can anticipate needs and operate independently with confidence. If you enjoy a balance of administrative tasks and deadline oriented project coordination, this opportunity offers long term stability and impact.

Responsibilities

• Coordinate administrative workflows that support both daily office operations and annual filing cycles
• Organize, track, and process high volumes of client documents, including tax filings throughout the year
• Support stakeholders by maintaining calendars, reminders, and scheduling priorities
• Prepare, update, and distribute deadline based filings and related documentation
• Maintain accurate lists of required due dates and monitor progress against them
• Manage digital and physical files, binders, and organized reference materials
• Assist with assembling outgoing documents and ensuring completeness before delivery
• Communicate with clients professionally via phone and email to facilitate document flow
• Monitor pending items and follow up with clients and internal teams as needed
• Support coordination of annual reports, legal tasks, and other time sensitive requirements
• Navigate multiple software platforms to complete administrative and filing tasks efficiently
• Provide general support to senior professionals in a small, quiet office setting

Requirements

• Prior administrative experience with tax filings required; experience supporting deadline driven work required
• Strong organizational abilities with comfort handling large volumes of documents
• Experience managing calendars and prioritizing multiple due dates required
• Ability to work independently with minimal supervision in a quiet office environment
• Proficiency with office software and ability to learn new platforms quickly
• Detail oriented, proactive, reliable, and comfortable suggesting process improvements
• Strong communication skills, both written and verbal
• Comfortable supporting high level professionals with professionalism and discretion
• Willingness to work additional hours during peak filing periods
• Tech forward mindset with the ability to navigate several systems simultaneously

Why You’ll Love Working Here

• Boutique, professional environment with a collaborative and family friendly culture
• Low turnover organization known for stability and positive working relationships
• Meaningful exposure to experienced professionals in a specialized field
• Quiet, focused office environment with modern workspace
• Competitive compensation based on experience, plus a strong benefits package
• Predictable workflow with busier seasons balanced by quieter periods

At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for—we know how to find it! For more information, please contact us via our website at www.taylorwhite.com.

 INDLP

JOB#22834